From the Other Side of the Table

Written by a medical device recruiter, but the recommendations apply to any situation working with a recruiter.

For more information, go to: http://recruiterearth.com/profiles/blogs/confessions-of-a-medical

Confessions of a Medical Device Recruiter (Posted for all my Recruiter Friends – do I hear an Amen?)

How to Get the Attention of Your Favorite Recruiter

I love the recruiting business. Nearly 25 years in the medical industry and I’m still like a junkie about the newest Gee-Whiz device or “inside scoop” into what’s going on in … your company…

But, in the past few months, with this oddly strong need for fearless and unflinching leaders in our Client companies, I find myself struggling to keep up with staying in communication with viable candidates I’ve known for years who are among the unfortunate thousands being laid off through no fault of their own.

My daily email drawer has swelled to 200 – 400 per day – not counting the Viagra and WOW ads nor the 1000 or so emails that go to our general mailbox or to one of my staff. It’s daunting to open up Outlook and see that 329 emails have come in since I left the office at 9pm the night before. Incoming phone calls have increased to a dizzying pace and I hear the urgency in the voicemails of many of the candidates.

To combat this, I’ve increased my average of 20-40 telephone appointments per day by decreasing the average time on each call and tacking on an extra hour or two to the day. My team is charged with reaching out to 80 people per day “live” on top of their other responsibilities which include research, staying current on industry news, email and writing up the final 2-5 candidates that they will submit for open positions.

I try to talk fast and listen faster and feel like I’m in “auctioneer training” half the time because the sheer velocity of the conversation.

Like most of you, I’m now working 70-80 hours routinely in the office despite having added two more employees to try to stay responsive to the candidates and clients that have built our company into such a player in the industry.

But I feel bad when I can’t get to you as quickly as either of us would like. Why? Because we really do try to help and there’s just not enough hours in the day. Most good recruiters – and all the great ones – want to create that “Perfect Storm” of matching executives to the right companies.

So here’s some tips to get your message out to your favorite recruiter(s):

1. Be succinct in communication. I do care. But if I can get a 16 second voicemail with your basic information and purpose of the call, I can get back with you faster. Name, most recent company, phone number (speak clearly and/or leave the number twice so I don’t have to replay) and purpose of the call are fine. Hopefully, you’ve checked my website and can give me the title or Job ID so we can get to the point quickly. And chances are, if you’ve been laid off, I probably already know the reason – and that it’s not a reflection on you. I understand.

1A. Be flexible. Please don’t leave a rambling 8 minute message and then tell me you’re available between 4 and 4:15pm next Tuesday. I do want to communicate with you, but like you, schedule my appointments a week or so in advance to be as productive as possible.

2. Email when possible. I can answer emails late at night even when I can’t phone you.

3. If possible, ALWAYS “apply” online on my website for a position you’re interested in rather than asking me to look over your resume and see what I have that may be a fit. When you express an interest in a position, it “flags” one of my recruiters and puts you at the top of the heap to be contacted – generally within a day or two. If I receive a general “please let me know what you think” query, I save it for the weekend and then assign it to one of our administrative staff – and currently – as of today there are 3291 resumes in queue for general processing. Actual number. And we can only process 100-200 per day per staff person. By applying online and telling us what you’re interested in – you’ll generally get a response (either phone or email) within a few days on most positions.

(Note to self: hire another recruiter).

4. Look at our forum
Medical Device Guru. There are nearly 5000 articles, resume tips, news stories and tons of ideas – that we update daily. You may also want to join the Linkedin Group of the same name or on Twitter .

5. On that same topic, make sure your resume is pristine – and descriptive, including not only your current/most recent company and a brief description- but the website as well – embedded in your resume. If you list your company as “Tyco” or “JNJ” rather than the division or SBU, I can’t as quickly assess where we might have a spot for you. By embedding the URL that best reflects your role, or describing the functional areas of responsibility you managed, my staff and I can have a greater understanding of your career relative to your total organization.

6. Link to your favorite headhunters – like me – on LinkedIN

7. Be generous in recommending other people to us if a position we present to you is not a fit. If it’s a confidential referral, we will honor that. Interestingly, you should know that the single biggest referral source I have for the most senior level positions that I typical work on – is YOUR BOSS. Of course, I can’t tell you this, but more often than not, if you’re talented, but have no room for promotion in your current organization, your boss will confidentially share your name. There’s a lot of good people in medical – and it’s such a small world, is it not?

8. Be patient with us – and any recruiter you work with. The medical device world is still hiring a strong pace. The New York Times reported on January 24, 2009 that white-collar unemployment is 4.6% as opposed to 11.3% for blue collar workers. This is little solace to the 4.6%, but I believe that medical device will continue to fare well in the near future. Even at our company,we’re fortunate to have more opportunities today than this time last year. But the bar is higher and candidates that are difficult, uncooperative and demanding are not getting in front of our clients. It’s human nature. There’s a great saying in my business… “People are hired for what they do – but fired for who they are.” In this environment, as everyone is trying to do more with less, your work-place demeanor and ability to work – and play well – with others is being assessed throughout the interview process. Right or wrong (though it doesn’t happen often) I’ve pulled candidates that were egregiously rude to my adminstrative assistant simply because they could be an HR nightmare to my clients. (Remember that the title of this blog is “Confessions of a Med Device Headhunter… I’m just telling the truth…)

9. It’s OK to “touch base” every week or so if you’re in active consideration for a position and haven’t heard anything. We’re not perfect and sometimes things DO fall through the cracks – especially when the hiring manager is taking a few weeks to set up interviews because he/she is working 70 hours+ per week and doing three jobs – or has lost admin help – or is travelling. We do try to communicate the process, but so much of it is out of our control. By the same token, give us a little breathing room. Noone want to place you more than WE do.

10. Do your homework once we have an interview scheduled for you. While we will do a verbal prep with you and send you materials on our client, you can increase your odds by doing your own homework on the company. We’ve created the Interview Prep Guide for Medical Device Careers as a help – it’s 24 pages packed with medical career interviewing ideas. And its free.

Finally, every day – many times a day – I get asked how the job market looks – quick answer – it’s very strong in many niches within medical device. The smaller companies seem hungry to add top talent and even some of our Fortune 500 clients are planning responsible additions in Q1. Frankly, no company is going to grow without smart, dedicated, and creative talent to weather the next few quarters. While Legacy MedSearch is but one executive search company (and there are alot of great companies like ours), we had a 40% growth last year and are already ahead of plan for 2009 as of May with a week left to go. My guess is that we’ll place 4 people again this month and at least as many in June

I really hope one of those people – is you.

Thanks for working with us. We really are trying our very best.